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Executive Assistant

  • Type: Direct Hire
  • Job #1977

Our partner, located in Middleton, WI is seeking to hire and Executive Assistant.  The Executive Assistant will provide high-level administrative support and administrative management to members of the 8-person executive team.

What you’ll do:

  • Efficiently perform and manage all clerical and administrative tasks for the executive team including but not limited to drafting letters, communications, reports, and other documents
  • Manage the executive team’s individual and collective calendars, including making appointments and prioritizing the most sensitive matters
  • Serve as primary administrator for the executive team to manage the flow of projects and issues requiring either anticipatory preparations or immediate responses, and all scheduling and communication with internal and external offices and entities
  • Arrange travel and accommodations for executive team and others as requested
  • Coordinate meetings on behalf of executive team, including scheduling, sending reminders, taking notes, recording minutes, and organizing catering when necessary
  • Manage office correspondence and forward or delegate, where appropriate to individual or unit with administrative responsibility for the issue or subject of concern

 

What you’ll bring:

  • 5+ years’ experience as Executive Assistant working with multiple members of a leadership team in various office locations
  • Proven ability to support multiple remote leaders
  • Ability to multi-task in fast-paced environment with demonstrated ability to manage multiple competing priorities
  • Ability to resolve issues timely and accurately
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software

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