Carex is partnering with a manufacturing industry partner to hire an Executive Assistant. This high-impact role provides executive-level administrative support to senior leadership, including the Chairman/CEO, President, Executive Team, Board of Directors, and shareholders. The Executive Assistant serves as a trusted partner, ensuring seamless executive operations through exceptional organization, communication, discretion, and attention to detail while supporting governance activities, executive meetings, corporate records, and strategic initiatives. On-site Madison, WI.
What You’ll Do
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Provide high-level administrative support to executive leadership, including complex calendar management, travel coordination, meeting scheduling, correspondence, presentations, and expense reporting.
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Coordinate Board of Directors, committee, shareholder, executive, and company-wide meetings, including agendas, meeting materials, minutes, logistics, catering, and follow-up actions.
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Prepare, organize, maintain, and distribute confidential board books, shareholder communications, corporate records, contracts, governance documents, meeting minutes, and resolutions.
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Serve as a key liaison between executives, Board members, shareholders, auditors, customers, vendors, and internal teams.
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Coordinate domestic travel arrangements and visitor logistics for executives, board members, candidates, vendors, and guests.
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Process executive expense reports, corporate credit card reconciliations, board payments, shareholder distributions, and other executive financial transactions.
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Support customer visits by coordinating logistics, certificates of insurance, customer questionnaires, and internal communications.
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Schedule and facilitate leadership meetings, including Microsoft Teams support and presentation coordination.
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Maintain secure document management systems for contracts, corporate records, and governance documentation.
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Prepare and proofread executive correspondence, presentations, company announcements, marketing materials, and employee recognition communications.
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Coordinate executive and company events, community involvement activities, employee engagement initiatives, and culture-focused programs.
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Manage executive office resources, including office supplies, business cards, nameplates, holiday cards, and board materials.
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Perform additional administrative and executive support responsibilities as needed.
What You’ll Bring
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Associate’s or Bachelor’s degree in Business Administration or a related field preferred, or an equivalent combination of education and executive administrative experience.
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Experience supporting senior executives, executive leadership teams, ownership groups, or Boards of Directors.
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Strong organizational skills with expertise in calendar management, meeting coordination, travel planning, and event logistics.
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Excellent written and verbal communication skills with exceptional proofreading abilities.
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Demonstrated ability to manage highly confidential and sensitive information with professionalism and discretion.
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Advanced proficiency with Microsoft Office, Microsoft Teams, calendar management tools, expense reporting systems, travel platforms, and document management systems.
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Ability to prioritize competing responsibilities, anticipate executive needs, solve problems independently, and consistently follow through on details.
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Professional presence, sound judgment, flexibility, and a strong service-oriented mindset.
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Experience with board governance, corporate records, shareholder communications, or meeting minute preparation is preferred.
Carex Consulting Group is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status.
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