Carex is working with a financial services industry partner to hire a Project Manager – Consultant/Contractor to join a Project Management team and provide support for a core banking replacement program while also managing enterprise projects over the next approximately 18–24 months.
This role is intentionally split between program support and project management, with approximately 50% of the position focused on partnering closely with the D1 Program Manager and supporting the overall program. The remaining 50% will focus on leading small to medium-sized enterprise projects from planning through delivery.
The ideal candidate has 1–3 years of experience leading projects and is comfortable collaborating across both business and Technology teams. This opportunity is well suited for someone who enjoys the administrative and organizational aspects of program management just as much as leading projects. A positive, proactive attitude and willingness to jump in wherever needed will be important to contributing to the success of the team and program.
Must be hybrid onsite in Madison, WI.
What You’ll Do
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Dedicate approximately 50% of your time to providing administrative and project support for the D1 core banking replacement program, working closely with the D1 Program Manager.
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Coordinate and schedule program meetings and prepare agendas based on previous discussions, decisions, and outstanding action items.
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Assist with program and workstream status reporting to maintain visibility into progress, risks, issues, dependencies, and upcoming activities.
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Facilitate meetings as needed, capture notes and decisions, and document and follow up on action items.
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Support Azure DevOps (ADO) and Smartsheet governance, helping ensure established standards and processes are consistently followed.
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Dedicate approximately 50% of your time to managing assigned small to medium-sized enterprise projects using standardized project management methodologies, tools, and templates.
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Apply agile, hybrid, and traditional project management approaches based on the needs and complexity of each initiative.
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Partner with Project Sponsors, project leaders, business stakeholders, and Technology teams to confirm business requirements, desired outcomes, feasibility, scope, and projected benefits.
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Identify stakeholders, clarify roles and approval authority, and facilitate collaboration throughout the project lifecycle.
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Manage project risks, issues, communications, dependencies, schedules, and change management activities.
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Develop and manage Organizational Change Management (OCM) plans in partnership with Project Sponsors.
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Coordinate project resources based on skills, availability, project needs, and delivery expectations.
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Confirm and manage project costs with Project Sponsors, recommend adjustments when necessary, and support vendor negotiations and relationship management.
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Maintain comprehensive project documentation, including issue logs, decision logs, change records, schedules, key metrics, and status reports.
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Partner with Project Sponsors to communicate benefit realization and project value to Executive and Leadership Teams.
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Create and maintain appropriate business analysis deliverables based on project scope, complexity, and delivery methodology.
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Partner with business stakeholders to identify and document current-state and future-state business processes and technical context diagrams.
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Define and document user stories, use cases, functional and non-functional requirements, system requirements, and high-level functionality needs.
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Facilitate the validation and prioritization of requirements with business and technical stakeholders.
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Collaborate with Project Sponsors, project teams, business units, service providers, and Technology teams to evaluate solutions and ensure alignment with business objectives.
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Champion data-driven design thinking, innovation, process improvement, and effective prioritization techniques.
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Help establish clear business process ownership and ongoing support models for project deliverables.
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Guide project and technical teams in developing test plans that validate functional requirements and assess impacts to operations and supporting technical infrastructure.
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Support the identification and development of test cases and coordinate stakeholders throughout the project testing process.
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Lead User Acceptance Testing (UAT), facilitate test script development with business teams, and coordinate defect and bug resolution.
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Proactively step in where needed to support the broader team, program, and successful delivery of enterprise initiatives.
What You’ll Bring
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1–3 years of experience leading small to medium-sized projects, preferably in a cross-functional enterprise environment.
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Experience collaborating effectively with both business and Technology teams throughout the project lifecycle.
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A genuine willingness to take on administrative and program coordination responsibilities, with approximately 50% of the role dedicated to supporting the D1 program and Program Manager.
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Working knowledge of project management methodologies, including agile, hybrid, and traditional approaches.
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Experience with project planning, scheduling, status reporting, risk and issue management, stakeholder coordination, and project documentation.
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Exposure to business analysis activities such as requirements gathering, user stories, use cases, process documentation, and current-state/future-state analysis.
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Strong meeting coordination and facilitation skills, with the ability to capture decisions, maintain action items, and drive follow-through.
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Strong organizational skills and attention to detail, with the ability to balance program support responsibilities and multiple project priorities.
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Experience with project and work management platforms such as Azure DevOps (ADO) and Smartsheet.
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Ability to communicate effectively with technical and non-technical stakeholders and translate business needs into actionable project requirements.
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Exposure to testing activities such as test planning, test case development, User Acceptance Testing, and defect resolution.
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Strong analytical, problem-solving, and prioritization skills.
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A positive, proactive, and collaborative approach with a willingness to jump in wherever needed and contribute to the success of the team.
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Adaptability and comfort working in a role that blends hands-on administrative support with independent project leadership.
Carex Consulting Group is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status.
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