Carex is partnering with a healthcare insurance industry partner to find a highly skilled and detail-oriented Payroll Administrator to support efficient, timely, and compliant payroll operations. This individual will independently manage the biweekly payroll cycle and maintain critical HRIS and payroll data, ensuring accurate processing of wages, taxes, and benefits. As the internal subject matter expert on payroll systems and reporting, the Payroll Administrator will collaborate closely with HR and Finance to support audits, reporting, and system enhancements.
Location: Madison, WI with some on-site requirements
Pay Rate: $30-33/hr
What You’ll Do
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Administer, manage, and prepare biweekly payroll cycles, including auditing and reconciling payroll data, processing deductions, and ensuring accurate compensation delivery.
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Act as the primary liaison with the payroll vendor, including oversight of system updates, tax compliance, and deposit schedules.
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Maintain and manage system tables related to tax, leave accruals, withholdings, and payroll processing rules.
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Manage time and attendance data, employee leave balances, and payroll calendar communications.
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Serve as the organization’s primary point of contact for payroll-related inquiries from staff, leadership, and vendors.
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Develop and maintain a variety of HRIS and payroll reports for internal use, audits, and external compliance requirements.
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Support year-end processes, including W-2 preparation, taxable benefits reporting, and annual compensation updates.
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Prepare monthly and quarterly journal entries, tax filings, BLS reports, and internal accounting analysis related to payroll.
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Collaborate with auditors by providing required payroll data and system insights.
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Contribute to system improvements and participate in payroll system training and vendor user groups.
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Provide occasional backup support to HR benefits administration as needed.
What You’ll Bring
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Associate degree in Business, Accounting, or a related field, or an equivalent combination of education and experience.
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2–3 years of experience working with computerized payroll systems; experience with Ceridian and Crystal Reports preferred but not required.
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Strong knowledge of payroll laws, wage and hour rules, FLSA, and federal/state tax requirements.
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Proficiency with HRIS and payroll auditing, reconciliation, and reporting practices.
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Excellent analytical, problem-solving, and mathematical skills with high attention to detail and data accuracy.
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Strong organizational skills and the ability to manage competing priorities and deadlines independently.
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Exceptional communication and interpersonal skills; capable of supporting diverse staff with professionalism and cultural sensitivity.
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Commitment to confidentiality, especially regarding employee and payroll information.
Carex Consulting Group is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity, or Veteran status.
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