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PMO Analyst

  • Location: Sun Prairie, Wisconsin
  • Type: Contract
  • Job #3108

Our partner is hiring a contract PMO Analyst (six months) to directly support the NA Enterprise PMO and critical initiatives within the portfolios. The PMO oversees a multitude of projects and portfolios with the objective to constantly improve project execution, quality, and fiscal oversight. The PMO develops, governs and implements processes and policies, supports PM personnel, gathers data and prepares analysis and presentations to management and governing boards. The PMO Analyst will work with the Project Online team in administration of the tool and Power BI reporting along with supporting the daily back-office operations of the PMO which includes compiling of metrics and trends on project execution and quality, project resource and demand, maintenance and updates on PPM tools (Project Online, Power BI), PMO templates and monthly PMO routines e.g., report creation, communication, deliverable tracking. The successful candidate should also a have keen attention to details, affinity for working with people, and possess a “can do” attitude and work towards stringent timelines.

• Working with the Project Online administration team, maintenance and support of the tool, e.g., setup of new users, project maintenance, end user support
• Development and enhancements of PMO reports using Power BI, Excel, Project Online and SharePoint
• Support the PMO team with their daily routines, e.g., meeting coordination, follow-up on tasks and meeting outcomes, gather data for status reporting and work closely with PMs
• Configure and improve PMO tools like Project Online, MS Power BI, SharePoint (e.g. site collections, user set-up, schedule settings, etc.) to ensure ease of system use, contribute to further automation and improvements of Project Online
• Manage key performance metrics and value indicators and identify project trends and proactively communicate and raise awareness of risk and issues on project execution
• Accountable for continuous and accurate gathering of project and portfolio data and preparation of communication and reports related to PMO

Required Skills:
• Candidate must possess an eye for details and passion for data analytics and adherence to processes
• Working knowledge of MS Project Online and familiar with administration of the tool
• Working knowledge of Power BI and all reporting aspects
• Ability to aggregate information into concise information as input into presentation for project stakeholders and management and translate into further PMO improvements
• Effective team player and self-starter with exceptional communication skills to work with on- and offsite teams
• Understanding the principles of a software development lifecycle and Project Management
• Ability to analyze, map and integrate data from multiple sources to form opinions and recommendations
• Demonstrated capability for problem solving, decision making, sound judgment, assertiveness
• Ability to work independently and manage work with tight deadlines reliably and efficiently
• Pro-active mind-set with best results for customer in mind
• Eagerness to learn new tools, demonstrated desire to continuously improve PMO best practices
• Understanding of resource management and tracking tools, principles, concepts and best practices
• Working knowledge of data management and reporting, demand planning and forecast analysis
• Working knowledge of technology to control and safeguard the collection, organization, structure, processing and delivery of data

Work Experience:
• Minimum of 3+ years with MS Project, PWA/Project Online (user and administrative capabilities)
• Knowledge of MS Power BI and Power Apps – ability to create Power BI reports and pro-actively use analytical skills to discover trends in project execution and develop key PMO metrics.
• SharePoint experience in at least one of the following
o SharePoint 2013 O365 version and/or Modern version (e.g., Designer skills; add custom lists, modify document libraries, site collection admin skills)
o SharePoint Designer 2013 (workflows) – Designer skills, create and modify workflows and custom actions for SharePoint
o InfoPath Designer 2013 (custom forms) – Designer skills, create and modify forms, create and modify rules, including data connections
o Power Automate
• Intermediate knowledge of MS Office/ O365 suite (Word, Excel, Microsoft Teams, PowerPoint)
• 3+ years of work experience either as project coordinator and/or project manager or as PMO team member with comparable scope
• PMP, Agile Scrum Master or related certification is preferred but not required

Formal Education: (minimum requirement to perform job duties)
• Bachelor’s Degree or equivalent combination of education and work experience


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